In many offices, folders of documents, chasing signatures and the question «where's that paper» still reign. Paper is slow, gets lost and leaves no copy. Going paperless speeds up the process and strengthens control.
What problems paper creates
- Searching: it takes time to find a single document
- Loss: if an important paper is lost, it can't be recovered
- Delays: a document for signing passes from hand to hand
- No oversight: who saw it, who approved it — unknown
- Space: folders and the archive take up room
What a digital document flow gives
- Any document is found by search in a second
- Approval and signing online — fast and with a trail
- Who did what and when is recorded automatically
- With a backup, a document isn't lost
- Access from anywhere — being in the office isn't required
Where to start
Not all at once — start with the one process where the most paper moves (invoices, say, or applications and approvals). Once you see the result, move on to the next processes. This gives fast benefit and low risk.
We move paper processes into a digital document flow — approval, signing and archive in one system, fast and reliably.